The personal information obtained by our company will be used after notifying the purpose of use each time and obtaining explicit consent. The entrusted personal information will be used only for the following purposes and not for any other purposes.

(1) Customer Information of Business Partners

Used for business execution, communication, and management related to transactions.

(2) Information Obtained Through Entrusted Business

Used for executing the entrusted business.

(3) Information Obtained Through Public Relations Activities

Used for publication in various media and communication related to public relations activities.

(4) Personal Information of Participants and Lecturers in Courses and Seminars

[Participants] Used for communication related to the event, attendance confirmation, fee billing, and improvement of seminars.
[Lecturers] Used for communication related to the event, payment of lecturer fees, and operation management of the event.

(5) Information of Employees

Used for attendance management, welfare benefits, salary payment, benefit claims, individual number-related administrative tasks (including family information), and coordination with business partners in business activities.

(6) Applicant Information

Used for recruitment selection and evaluation of necessary personnel for our company.

(7) Inquiries (Including Requests for Disclosure, Complaints, and Consultations)

Used for responding to inquiries. Calls may be recorded when contacted by phone.

(1) Provision of Personal Information to Third Parties: Personal information may be provided to administrative agencies, etc., based on laws and regulations, for purposes such as criminal investigations or public health. Other than these cases, personal information will not be provided to third parties without prior consent obtained at the time of acquisition for its intended use.

(2) Entrustment of Handling of Personal Information: Personal information obtained may be entrusted to contractors who are evaluated to have implemented safety management measures equivalent to or exceeding our standards, and with whom we have entered into agreements.

If a request is made for notification of purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or suspension of provision to third parties (hereinafter referred to as "Disclosure, etc.") regarding the retained personal data, we will respond to such requests after confirming that they come from the individual or their representative. We will also respond to requests regarding records related to third-party provision or confirmation of records upon receiving personal information from third parties.

(1) Organization Information: Blühen Inc.

2-107-6 Higashi-machi, Ogaki City, Gifu Prefecture 503-0802

(2) Personal Information Protection Manager: Representative Director & CEO, Yuko Tanaka

(3) Purpose of Use of Retained Personal Data: As stated in the previous section. However, for personal information related to entrusted business operations, please contact the entrusting party directly, as we do not have the authority to disclose such information.

(4) Contact for Requests for Disclosure, etc.:

Personal Information Protection Manager: Representative Director & CEO, Yuko Tanaka
2-107-6 Higashi-machi, Ogaki City, Gifu Prefecture 503-0802
Blühen Inc.
TEL: 050-1228-2513
Email: info@bluhen.org
*Please note that it may take up to 10 days to provide a response.

(5) Method for Requesting Disclosure, etc.

Please download the Personal Information Disclosure Request and Response Form, and send it either as an email attachment or by postal mail. If the request is made by the individual themselves, please attach one of the following identity verification documents:

• Identity Verification Documents: A copy of a driver's license, passport, a certificate of residence issued within the last three months, My Number Card, or other photo ID (if the document includes an individual number or permanent domicile, please mask these details before submission).

(6) Requests from Representatives

If the request is made by a representative, please attach the following documents:

• A document proving that the representative has been authorized by the individual to act on their behalf
• Representative’s verification documents: A copy of a driver's license, passport, a certificate of residence issued within the last three months, My Number Card, or other photo ID (if the document includes an individual number or permanent domicile, please mask these details before submission).

(7) Cases in which requests for Disclosure, etc. may not be granted:

• a. When there is a risk of harm to the life, body, or property of the individual or a third party
• b. When there is a risk of promoting or inducing illegal or improper actions
• c. When there is a risk of harming national security, damaging trust with other countries or international organizations, or causing disadvantages in negotiations with other countries or international organizations
• d. When there is a risk of hindering crime prevention, suppression, investigation, or other maintenance of public safety and order
• e. When cooperation with national or local government agencies in the execution of duties stipulated by laws and regulations is necessary, and notifying or disclosing the purpose of use to the individual may hinder the execution of those duties
• f. When there is a risk of harming our rights or legitimate interests
• g. When there is a significant risk of hindering the proper execution of our business operations
• h. When it would result in a violation of laws and regulations
• i. When the subject of correction, etc., is not factual but rather evaluative or opinion-based information

All personal data is subject to appropriate security management measures corresponding to its purpose of use. For example, the following measures are implemented:

• (1) Formulation and dissemination of a personal information protection policy and development of internal regulations regarding personal information handling
• (2) Organizational security management measures: Limiting handlers and persons in charge, operating in compliance with handling rules, maintaining management ledgers, conducting inspections, audits, and reviews
• (3) Personnel security management measures: Regular training for all employees, initial training for new hires, and signing of confidentiality agreements
• (4) Physical security management measures: Setting up management and handling areas, implementing lock management, and irreversible deletion or disposal
• (5) Technical security management measures: Minimizing access privileges, identifying and authenticating access users, and preventing unauthorized external access
• (6) Supervision of contractors: Selection, contracting, and monitoring of compliance with contracted agreements
• (7) When handling personal data in foreign countries: Understanding the external environment of the country and implementing measures

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